Project Evaluation is a step-by-step process of collecting, recording and organizing information about project results, including short-term outputs (immediate results of activities, or project deliverables), and immediate and longer-term project outcomes (changes in behaviour, practice or policy resulting from the project).
When presenting the evaluation findings of an urban infrastructure project, the following steps can be followed:
1. Introduction: Provide a brief overview of the project, its goals and objectives, and the purpose of the evaluation.
2. Methodology: Explain the methods used to conduct the evaluation, including data collection techniques, data analysis, and limitations.
3. Findings: Present the key findings of the evaluation, including any successes, challenges, and areas for improvement. Highlight any key metrics or data that support the findings. Use charts, graphs, and other visual aids to help illustrate the findings and make them easier to understand.
4. Recommendations: Provide recommendations for future projects based on the evaluation findings, including best practices and areas for improvement.
5. Conclusions: Sum up the key takeaways from the evaluation and highlight any significant impacts the project has had.
6. Q&A: Allow time for questions and discussions with the audience.
It is important to present the findings in a clear, concise, and objective manner, using data and supporting evidence to back up the conclusions. The presentation should be visually appealing and engaging, using graphics, charts, and other visual aids where appropriate.
Common rationales for conducting an evaluation are:
• Response to demands for accountability;
• Demonstration of effective, efficient and equitable use of financial and other resources;
• Recognition of actual changes and progress made;
• Identification of success factors, need for improvement or where expected outcomes are unrealistic;
• Validation for project staff and partners that desired outcomes are being achieved
OBJECTIVE OF PROJECT EVALUATION:
Project evaluation is applied for one or more of the following purposes:
Effectiveness: How effective is the development project? Did it achieve the goals it set out to achieve?. The degree of objective intended results. For example, whether the use of new technologies and hybrid seeds benefited farmers in increased agricultural productivity, assuming that productivity is an objective. Whether a water supply project after implementation could supply the desired standard of water to the targeted beneficiaries.
Efficiency: Efficiency has come to mean the project’s capability to utilize inputs like financial & other resources with available/fixed time to produce results with the least amount of wastage and deviation.
Impact: Impact is a measure of overall project’s results, which actually work to alleviate or reduce the development problems, which originated the idea for the project in the first instance. An example would be an evaluation, which examined the extent to which subsidies for farmers actually increased the agricultural productivity.
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Professional Practice unit 5.pdf
FD Planning Community Forum Discussion
- Community Participation Process in planning
- Appreciation of decision-making processes
- Process in relation to varied consultancy assignments of planning
- Project Financing Need Assessment
- Projects Financing : Sources of funds
- The disposition of funds in urban development projects
- Planning for project Financing
- Project Monitoring and Criteria for decision making
- Project monitoring : Parameters and Tools of Control
- Use of Network Analysis in Project Monitoring
- Reporting and Corrective Actions
- Resource management and project reporting
- Project Evaluation- Methods, tools, time frame and results
- Project Cash Flows
- Principles of Cash Flow Estimation
- Project Benefits
- Financial closure of project
- Presentation of evaluation findings
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